Best OCR Service – Innovative Document Imaging

Imagine scanning a printed document and having every single word automatically transformed into editable, searchable text. Magic? Not quite—it’s Optical Character Recognition, or OCR.

From the beginning of its availability, OCR is the technology that bridges the physical and digital worlds. From digitizing old books to automating invoice processing, it’s everywhere. And it’s becoming smarter and more powerful by the day.

So, how does it all work? Let’s break it down.

OCR Technology solves the problems that come with hardcopy collections.

Scanning the Document

Preparation for the scanning process all starts with a scan or photo. This image forms the base from which the OCR software extracts text.

Pre-processing Techniques

Before recognition happens, the image goes through:
- De-skewing (straightening)
- Noise reduction
- Binarization (converting to black and white)
This cleanup improves accuracy.

Character Recognition Algorithms

Here’s where the magic happens:
- Matrix Matching: Compares patterns to a database of known characters.
- Feature Extraction: Recognizes based on lines, curves, and intersections.

Post-processing and Accuracy Checking

Spellcheckers and dictionaries help polish the results, correcting any misreads based on context.

Innovative Document Imaging’s newspaper scanning services preserve and enhance collections of any industry and size.

The types of OCR technology from the simple OCR (reading of printed text), Intelligent Character Recognition (ICR- next level OCR by handling handwiriting via machine learning), Opticial Mark Recognition (OMR – distinguishing checkboxes, surveys, and other forms,) and straight out Handwriting Recognition.

General Documents Digitization:

Time Efficiency, Enhancing Access

What took hours now takes seconds.

Ideal For

Convert cabinets of paper into a searchable digital archive for companies across all industries and marketplaces.

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Data Entry Automation:

Data Accuracy, Enhancing Discovery

Better identification of the content on the pages with fewer human errors

Ideal For

No more typing from invoices or forms—OCR extracts and uploads automatically for companies who are involved in commerce for years

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Invoice and Receopt Scanning:

Secure Preservation, Cost Savings

Less manual work for the scanning of materials means smaller labor costs.

Ideal For

It’s great for accounting, controllers, and bookkeeping. OCR can pull out dates, amounts, vendor names, and more.

Find Out How Here

Healthcare & Medical Records:

Searchability of volumes of items

Instantly find what you’re looking for in large volumes of text.

Ideal For

Doctors can digitize patient forms, prescriptions, and histories with high accuracy for medical offices and organizations

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Banking and Finance Digitization:

Transforming Storage Resources, Expanding Access

Great for complicated papers and great for electronic screen reading for users.

Ideal For

Check processing and other financial records that need preservation and accessibility for reference.

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Legal and Records Compliance:

Preserving Court and Legal Documents, Enhancing Timeless Access

Transform the storage irreplaceable, rare, and unique documents for legal purposes.

Ideal For

Law firms digitize massive document libraries for quick access and later referencing for Discovery.

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Knowledge Democratization
Wider distribution of specialized knowledge beyond traditional gatekeepers

Access for underserved communities and regions

Support for independent scholarship outside institutional frameworks

Preservation of cultural heritage for future generations
Preservation Assurance
Protection against catastrophic loss from fire, flood, or other disasters

Insurance against everyday wear and deterioration

Documentation of current condition for conservation planning

Creation of accessible copies while allowing originals to be appropriately stored
Content Enhancement
Searchable text through OCR (Optical Character Recognition)

Metadata enrichment improving discoverability

Integration of multimedia elements with traditional text

Dynamic linking to related resources and references
Institutional Efficiency
Reduced staff time managing physical collection retrieval and reshelving

Decreased costs for physical storage expansion

Lower conservation and repair expenses

Streamlined interlibrary loan processes
Expanded Educational Opportunities
Remote access to rare or specialized materials previously unavailable to many institutions

Educational equality through shared digital resources regardless of institution budget

Support for distance learning and self-directed study

Accommodation of different learning styles through text-to-speech and accessibility features
Enhanced Discovery & Research
Powerful search capabilities across entire collections

Cross-referencing between related texts becomes instant

Text analysis tools reveal patterns and connections that are impossible to detect manually

Citation and reference tracking becomes automated

Our IDI Process

What you can expect when you connect with IDI for your records preservation needs:

First Step

Physical Scanning Process

Using specialized equipment like overhead scanners, V-cradle scanners, or sheet-feed scanners
Capturing high-resolution images of each page while minimizing damage to the original
Handling different book sizes, thicknesses, binding types, and conditions

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Second Step

Digital Processing

Converting raw scans into usable digital formats (PDF, EPUB, searchable text)
Optical Character Recognition (OCR) to make text searchable and editable
Image enhancement to improve readability and clarity
Quality control to ensure accuracy and completeness

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Step Three

Metadata Creation

Adding information like title, author, publication date, chapter structure
Creating a digital table of contents and navigation elements
Implementing searchable indexing for easy content retrieval
Data from the original source materials are preserved

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IDI Output Formats

Searchable PDFs
E-reader compatible formats (EPUB, MOBI)
Web-accessible digital libraries
Text-only versions for analysis and republishing
Print-ready files for print-on-demand

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What You Can Expect

Security Standards

SAS-70

SSAE-16

SSAE-18

FDA 21 CFR Part 11 Compliance

HIPAA Compliant Record Scanning

Book Scanning

What is OCR?DC Jones2025-03-21T06:05:36+00:00

Best OCR Service – Innovative Document Imaging

OCR Technology solves the problems that come with hardcopy collections.

Scanning the Document

Pre-processing Techniques

Character Recognition Algorithms

Post-processing and Accuracy Checking

Innovative Document Imaging’s newspaper scanning services preserve and enhance collections of any industry and size.

General Documents Digitization:

Time Efficiency, Enhancing Access

Ideal For

Data Entry Automation:

Data Accuracy, Enhancing Discovery

Ideal For

Invoice and Receopt Scanning:

Secure Preservation, Cost Savings

Ideal For

Healthcare & Medical Records:

Searchability of volumes of items

Ideal For

Banking and Finance Digitization:

Transforming Storage Resources, Expanding Access

Ideal For

Legal and Records Compliance:

Preserving Court and Legal Documents, Enhancing Timeless Access

Ideal For

Knowledge Democratization

Wider distribution of specialized knowledge beyond traditional gatekeepers Access for underserved communities and regions Support for independent scholarship outside institutional frameworks Preservation of cultural heritage for future generations

Preservation Assurance

Protection against catastrophic loss from fire, flood, or other disasters Insurance against everyday wear and deterioration Documentation of current condition for conservation planning Creation of accessible copies while allowing originals to be appropriately stored

Content Enhancement

Searchable text through OCR (Optical Character Recognition) Metadata enrichment improving discoverability Integration of multimedia elements with traditional text Dynamic linking to related resources and references

Institutional Efficiency

Reduced staff time managing physical collection retrieval and reshelving Decreased costs for physical storage expansion Lower conservation and repair expenses Streamlined interlibrary loan processes

Expanded Educational Opportunities

Enhanced Discovery & Research

Powerful search capabilities across entire collections Cross-referencing between related texts becomes instant Text analysis tools reveal patterns and connections that are impossible to detect manually Citation and reference tracking becomes automated

Our IDI Process

Our IDI Process

First Step

Second Step

Step Three

IDI Output Formats

Security Standards

Wider distribution of specialized knowledge beyond traditional gatekeepers

Access for underserved communities and regions

Support for independent scholarship outside institutional frameworks

Preservation of cultural heritage for future generations

Protection against catastrophic loss from fire, flood, or other disasters

Insurance against everyday wear and deterioration

Documentation of current condition for conservation planning

Creation of accessible copies while allowing originals to be appropriately stored

Searchable text through OCR (Optical Character Recognition)

Metadata enrichment improving discoverability

Integration of multimedia elements with traditional text

Dynamic linking to related resources and references

Reduced staff time managing physical collection retrieval and reshelving

Decreased costs for physical storage expansion

Lower conservation and repair expenses

Streamlined interlibrary loan processes

Powerful search capabilities across entire collections

Cross-referencing between related texts becomes instant

Text analysis tools reveal patterns and connections that are impossible to detect manually

Citation and reference tracking becomes automated