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Frequently Asked Questions
What is imaging?
Imaging refers to the process of converting paper documents into electronic images that can be stored and accessed digitally. This allows for efficient document management, easy retrieval, and enhanced security compared to physical paper records.
The imaging process typically involves scanning the documents, converting them into digital files, and organizing them for easy access and retrieval. This technology revolutionizes how organizations manage and interact with their important documents.
Why should I be interested in document imaging?
Document imaging offers numerous benefits for businesses and individuals. It significantly improves efficiency, productivity, and accessibility by providing quick and easy access to digital records. This can lead to cost savings, better security, and enhanced disaster recovery capabilities.
Additionally, document imaging allows for advanced features like Optical Character Recognition (OCR), which enables full-text searching and indexing of the digitized documents. This makes it easier to find and retrieve specific information when needed, improving overall document management and streamlining business processes.
What is Optical Character Recognition (OCR)?
Optical Character Recognition (OCR) is a technology that allows computer software to extract and recognize text from scanned or digital images of documents. This enables the conversion of printed or handwritten text into machine-readable and searchable digital data.
OCR is a crucial component of document imaging, as it allows for the indexing and retrieval of information within the digitized documents. By applying OCR, the content of the scanned documents becomes searchable, facilitating efficient information management and data extraction.
What is and why do you need Quality Control (QC)?
Quality Control (QC) is an essential step in the document imaging process. It involves the systematic inspection and verification of the digitized documents to ensure their accuracy, completeness, and overall quality.
QC is necessary to identify and address any issues or errors that may have occurred during the scanning, indexing, or data validation stages. By performing QC, organizations can maintain the integrity and reliability of their digital document repository, ensuring the information is accurate and readily available when needed.
What is FADGI?
FADGI (Federal Agencies Digital Guidelines Initiative) is a collaborative effort initiated in 2007 by federal agencies in the United States. The goal of FADGI is to establish common sustainable practices and guidelines for the digitization and preservation of historical, archival, and cultural content.
FADGI provides standards and best practices for the digital capture and representation of still images, audio, and visual materials. These guidelines help ensure the long-term viability and accessibility of digitized content, enabling organizations to maintain high-quality digital archives and collections.