Best Document Scanning Service – Innovative Document Imaging
Document scanning has become a necessity rather than a luxury in a world shifting towards digital efficiency. Businesses and individuals alike are transitioning from paper-heavy workflows to digital storage solutions. But what exactly is document scanning, and why should you care? This guide covers everything you need to know about document scanning, including its benefits, best practices, and how to choose the right tools.
IDI’s services can range from simple personal collections operations to sophisticated preservation services with conservation-grade handling for rare and valuable materials.
Document Scanning Solves the problems that come with hardcopy storage.
Understanding Document Scanning
Document scanning is the process of converting physical documents into digital formats using specialized equipment and software. This transformation helps businesses and individuals streamline workflows, improve security, and enhance accessibility.


Types of Document Scanning
Optical Character Recognition (OCR) Scanning
- Converts scanned images into searchable text.
- Ideal for digitizing contracts, reports, and books.
High-Resolution Scanning
- Used for preserving high-detail documents like blueprints and artwork.
Bulk Scanning
- Designed for businesses scanning large volumes of documents regularly.
The Benefits of Document Scanning
Cost Savings
- Reduces the need for physical storage space.
- Saves money on printing and paper costs.
Improved Accessibility
- Enables remote access to files from anywhere.
- Enhances document retrieval speed.
Enhanced Security
- Digital documents can be encrypted and backed up to prevent loss.


Best Practices for Efficient Document Scanning
- Choose a scanner with OCR capabilities for enhanced searchability.
- Use a standardized naming convention for files.
- Implement a backup system to prevent data loss.
Digital Storage Solutions for Scanned Documents
Cloud Storage
- Google Drive, Dropbox, OneDrive
Local Storage
- External hard drives, NAS systems

Innovative Document Imaging’s document scanning services and the role of OCR Technology.
OCR (Optical Character Recognition) technology converts scanned text into machine-readable data, making it easier to search, edit, and analyze essential documents.
Our IDI Process
Our IDI Process
What you can expect when you connect with IDI for your records preservation needs:

Security Standards
SAS-70
SSAE-16
SSAE-18
FDA 21 CFR Part 11 Compliance
HIPAA Compliant Record Scanning
Use OCR-enabled services offered by us at Innovative Digital Imaging.
PDF is the most commonly used format due to its compatibility and security options.
Ensure a clean scanning surface, set DPI to at least 300, and adjust brightness/contrast settings.
Yes, but ensure your files are encrypted and backed up for maximum security.
Yes, digital documents improve audit trails and help meet regulatory requirements.